> For the complete documentation index, see [llms.txt](https://docs.flora.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.flora.ai/faqs-how-to.../workspaces.md).
# Workspaces
Workspaces are how FLORA organizes your projects, team members, and usage. Each workspace has its own plan, usage budget, and team — so it's important to make sure you're in the right one.
## Switching Workspaces
Click the **workspace selector** in the top-left corner of the dashboard. It shows your current workspace's logo, name, and member count.
The dropdown displays all workspaces you belong to, along with each workspace's **plan type** and **member count**. Your active workspace has a checkmark next to it. If you've been invited to a workspace you haven't joined yet, it will appear here with a **Join** button.
To switch, click any workspace in the list. FLORA remembers the last workspace you used, so you'll land there automatically next time you log in.
> **Tip:** If you belong to many workspaces, use the search bar at the top of the dropdown to find the one you need.
## Checking Your Usage
Each workspace has its own monthly usage budget. The app header shows a live percentage bar so you can see how much is left at a glance.
On **People & Seats**, the **Usage this period** section shows included usage for the current cycle, your **reset date**, and any overage spend.
Usage this period — reset date and included usage
For more detail, open **Plan & Usage**. That page shows:
* **Current plan** — your plan name and monthly usage budget
* **Extra usage** — balance from referrals, promotions, or grants. Consumed after your monthly budget each cycle, and doesn't expire.
* **Usage History** — exact dollar cost per generation, project, and member, useful for client billing and team budgets
* **Next Billing** — your next billing date and amount, with a **Manage** button to open your Stripe billing portal (admin only)
### Pooled or per-member usage
By default, every paid seat in a workspace draws from the same shared usage pool. Workspace admins have additional controls on the **Plan & Usage** page:
* **Pooled or per-user budgets.** Switch between a single shared pool (the default) and per-user budgets at any time.
* **Per-member caps.** Set a dollar cap on any individual member to prevent one person from draining the pool.
* **On-demand spending (Overage).** Opt in to keep generating after the monthly budget runs out. Set a **max overage** cap for the billing period. Self-serve workspaces are charged when unpaid overage crosses billing thresholds (not only at cycle end) — see [How on-demand billing works](/plans-and-billing/pricing.md#when-self-serve-workspaces-are-charged) in the pricing guide.
### Why do I see no usage budget?
This is almost always because you're viewing the wrong workspace. If your plan is active and the budget shows empty:
1. Click the **workspace selector** in the top-left corner.
2. Look for the workspace that has your active plan (check the plan type shown next to each workspace name).
3. Switch to that workspace — your usage budget will appear in the header and under **Plan & Usage**.
## Creating a Workspace
To create a new workspace, click the **workspace selector** and select **Create a new workspace** at the bottom. The setup has three steps:
1. **Name** — choose a name for your workspace (minimum 3 characters).
2. **Plan** — select a billing plan.
3. **Invite team** — optionally invite team members by email. You can skip this step and invite people later.
## Inviting Team Members
Make sure you're in the correct workspace before inviting anyone. You can invite from two places:
* The **member count badge** in the top-right of the dashboard
* The **Invite** button on the People & Seats page
### Invite methods
* **Email** — enter one or more email addresses (separated by commas, semicolons, or spaces), choose a role, and send.
* **Link** — copy a shareable invite link. You can choose between an **edit link** or a **view link**.
### Roles
| Role | Label | Permissions |
| ------ | -------- | ---------------------------------------------------------------------------------------------------------------- |
| Admin | Admin | Full permissions — manage billing, settings, and all workspace features. Can invite admins, editors, and guests. |
| Editor | Can edit | Can edit projects and invite editors and guests. Cannot manage billing. |
| Guest | Can view | View-only access. Cannot edit projects or invite others. |
## Workspace Settings
To access workspace settings, click the **settings icon** (gear) in the workspace header. Admin-only settings include:
* **Rename workspace** — edit the workspace name directly.
* **Upload logo** — click the workspace avatar to upload a custom image.
* **Model Access Control** — choose whether new AI models are available by default (opt-out) or must be manually enabled (opt-in), with per-model toggles.
Any member can **leave a workspace** from the settings page, as long as it's not their only workspace.
> **Note:** Workspaces cannot be deleted. If you no longer need a workspace, you can leave it.
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